1/13/2024 0 Comments Report datab bar accessThen, release the CTRL key and drag the fields onto the report. Note: To add multiple fields at once, hold down the CTRL key and click each field in the Field List that you want. As you move the field, a highlighted area will indicate where the field will be placed when you release the mouse button. If there are fields available in other tables, these will be displayed under Fields available in other tables.ĭrag a field from the Field List onto the report. The list of available fields is displayed. On the Design tab, in the Tools group, click Add Existing Fields. Change column or field width in Layout viewĬlick an item in the column that you want to adjust.Ī border is drawn around the item to indicate that the field is selected.ĭrag the right or left edge of the border until the column is the width you want.Ĭhange row or field height in Layout viewĬlick an item in the row that you want to adjust.ĭrag the top or bottom edge of the border until the row is the height you want. This section describes some of the common report modifications that you can perform in Layout view. When you view the report in Report view or Layout view, Access displays the data in a single column. Note: If you are modifying a report in which you have used Page Setup to create multiple columns (for example, a mailing label report), you can only view the columns in Print Preview. To open the report in another view, right-click the report in the Navigation Pane and then click the view you want on the shortcut menu. If the report is not open, double-click the report in the Navigation Pane to open it in Report view. If the report is open in Design view, you must right-click outside of the design grid.Ĭlick one of the small view icons on the Access status bar. Right-click in a blank area of the report itself, and then click the view you want. Alternatively, you can click the arrow under View, and then select one of the available views from the menu. On the Home tab, in the View group, click the View button to toggle between available views. Right-click the report's document tab or title bar, and then click the view you want on the shortcut menu. Right-click the report in the Navigation Pane, and then click the view you want on the shortcut menu. If the report is already open, you can switch to another view by doing one of the following: The following illustration shows a Customer Phone Book report in Design view.Īccess provides a variety of methods for switching between views. You can:Īdd a wider variety of controls to your report, such as labels, images, lines, and rectangles.Įdit text box control sources in the text boxes themselves, without using the property sheet.Ĭhange certain properties that are not available in Layout view. The report is not actually running in Design view, so you cannot see the underlying data while working however, there are certain tasks you can perform more easily in Design view than in Layout view. You can see the header and footer bands for the report, page, and groups. ![]() Understand Design viewĭesign view gives you a more detailed view of the structure of your report. ![]() In certain situations, Access will display a message telling you that you must switch to Design view to make a particular change. If you want to see how the report will look when printed, use Print Preview.Ĭertain tasks cannot be performed in Layout view, and require you to switch to Design view. However, Layout view gives you a very close approximation of the printed report. Also, if you have used Page Setup for format your report with columns, the columns are not displayed in Layout view. For example, there are no page breaks in Layout view. The report you see in Layout view does not look not exactly the same as the printed report. The following illustration shows a Customer Phone Book report in Layout view. Because you can see the data while you are modifying the report, it's a very useful view for setting column widths, add grouping levels, or performing almost any other task that affects the appearance and readability of the report. However, you can also make changes to the report design in this view. In Layout view, the report is actually running, so you can see your data much as it will appear when printed. Layout view is the most intuitive view to use for report modification, and can be used for nearly all the changes you would want to make to a report in Access. You might end up using both views to make your changes. ![]() Your choice of which view to use depends on what specific task you are trying to accomplish. Access provides two views that you can use to make changes to your report: Layout view and Design view. This topic describes the techniques you can use to modify an existing Access report.
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